Do you want a clean office where everyone feels safe and productive? After the global pandemic reshaped the business industry, keeping an office clean and germ-free is more important than ever.
It’s not just about making things look good; it’s about creating a healthy workplace that helps people do their best. Plus, when customers visit, a clean office shows them you care about their safety.
This guide will show you how to disinfect an office effectively. You’ll learn how to make your workspace look clean and healthier for everyone.
Let’s get started on making your office a better place to be!
1. Understand The Basics Of Disinfecting Office Spaces: Cleaning Vs. Sanitising Vs. Disinfecting
To maintain a hygienic office environment, it’s crucial to understand the differences between cleaning, sanitising, and disinfecting. While these terms are often used interchangeably, they have distinct meanings and purposes.
Cleaning
This is the process of removing dirt, dust, crumbs, and germs from surfaces or objects. Cleaning does not necessarily kill germs but reduces their numbers by removing them.
This is typically done using soap (or detergent) and water. For example, wiping down a desk with a soapy cloth removes visible dust and crumbs, making the surface visually clean.
Sanitising
Sanitising goes a step further by reducing the number of germs on a surface to a safe level, as judged by public health standards. This process does not kill all viruses or bacteria but reduces their number significantly.
An example in the office setting would be using a sanitising wipe on a shared telephone. This wouldn’t necessarily eliminate all pathogens but would lower the germ count significantly, reducing the risk of spreading illness.
Disinfecting
Disinfecting is the most thorough process. It involves using chemicals to kill germs on surfaces. This process doesn’t necessarily clean the surface or remove germs, but disinfecting lowers the risk of spreading infection by killing them.
For instance, spraying a disinfectant on high-touch areas like door handles and letting it sit for the required dwell time effectively kills most germs.
Imagine an office kitchen that has just been used for lunch. Cleaning would involve wiping down tables and countertops to remove crumbs and spills.
Sanitising might be done on the dining table where food is consumed to ensure it’s safe for the next use.
Disinfecting is especially important for the microwave keypad or refrigerator handle, as these are high-touch areas where germs are more likely to spread.
2. Focus On Regularly Disinfecting High-Touch Surfaces In Office Spaces For Effective Cleanliness
When implementing a strategy to disinfect an office, focusing on high-touch surfaces is essential. Frequent human contact makes these areas more prone to harbouring and transmitting germs.
Identifying and regularly disinfecting these surfaces can significantly reduce the risk of spreading infections.
List Of High-Touch Surfaces In Offices
- Door handles and push plates
- Light switches
- Elevator buttons
- Shared office equipment (printers, copiers, etc.)
- Phones and intercom systems
- Computer keyboard and mouse
- Office chair d desks
- Water cooler handles and buttons
- Coffee machines and shared kitchen appliances
- Restroom fixtures like faucets and toilet flush handles
3. Ensure You Have The Right Cleaning Products For Thoroughly Disinfecting Office Spaces
Here are the cleaning products you need to prepare before cleaning and disinfecting office spaces:
- Disinfectants: Choose products that are effective against a broad spectrum of bacteria and viruses, such as Dettol Disinfectant Spray, Dettol Disinfectant Spray, Clorox Disinfecting Wipes, Lysol Disinfectant Spray and Bactishield.
- Disposable Gloves: Wear gloves when disinfecting surfaces to protect your hands from chemicals and germs.
- Microfiber Cloths or Paper Towels: Use these to wipe surfaces after disinfectants. Microfiber cloths are effective for trapping dirt and germs.
- Alcohol Wipes or Sprays: These are handy for electronics like keyboards and phones.
- Disinfectant Wipes: Convenient for quick and easy cleaning of most surfaces.
- Bucket and Mop (for larger surfaces): For disinfecting floors and large areas.
- Protective Eyewear (if needed): Use protective eyewear like glasses, goggles or face shield when using spray disinfectants to protect your eyes from splashes.
4. Learn The Proper Techniques To Disinfect An Office Space For Effective Germ Control
Creating a germ-free office environment requires a thorough and systematic approach to disinfection. From everyday desks to communal areas, each step in the disinfection process plays a crucial role in maintaining a healthy workspace.
- Clean The Surface: Clean the surface with soap and water or a suitable commercial cleaner to remove visible dirt and impurities.
For example, in Singapore, products like Magiclean Multi-Purpose Cleaner or Simple Green All-Purpose Cleaner are effective for this initial cleaning step.
This step is essential as it ensures that surfaces are primed for disinfection by removing substances that can inhibit the effectiveness of disinfectants.
- Apply Disinfectant: Once the surface is clean, apply a disinfectant. In Singapore, options include Dettol Antiseptic Disinfectant Liquid or Clorox Disinfecting Wipes.
Ensure that the selected disinfectant is appropriate for the specific surface type. For instance, use a non-corrosive formula on electronic screens.
- Wipe In One Direction: Use a microfiber cloth for wiping as it effectively traps and removes germs. When applying the disinfectant, wipe in one direction to avoid re-contaminating the surface.
For instance, start from one end of a desk and move systematically to the other end rather than wiping back and forth.
- Follow Contact Time: Adhere to the contact time recommended by the disinfectant manufacturer when the product must remain wet on the surface to kill germs effectively. For many disinfectants, this can range from 30 seconds to several minutes.
- Wipe If Necessary: After the contact time, wipe off the disinfectant if the product instructions indicate to do so. Some disinfectants, like specific formulations of Lysol Disinfectant Spray, are designed to air dry and do not require wiping.
- Repeat Regularly: It’s essential to disinfect high-touch surfaces like doorknobs, elevator buttons, and keyboards frequently, based on their usage and exposure. Daily disinfection of these areas might be necessary in a busy office environment.
5. Remember To Use Appropriate Disinfectants For Different Types Of Office Surfaces
Disinfecting an office involves more than wiping down desks and doorknobs. Different surfaces require specific treatments to ensure they are clean and not damaged.
Here’s how to approach the surfaces you might encounter in an office environment in Singapore.
- Soft Surfaces (Carpets, Upholstery): For these areas, use a cleaner like Karcher Carpet Cleaner or Bissell SpotClean Pro, which are effective on soft fabrics.
If the items can be washed, such as removable upholstery covers, wash them in the warmest water setting appropriate for the material and dry them completely. For carpets, consider hiring professional office carpet cleaning service provider for a deeper clean.
- Electronics (Keyboards, Phones): To clean electronics without damage, use alcohol-based wipes or sprays containing at least 70% alcohol. Products like Isopropyl Alcohol Spray are suitable for this purpose.
Ensure the liquid doesn’t seep into the devices, and dry the surfaces thoroughly after cleaning. Be gentle with screens, and use a microfiber cloth to prevent scratches.
- Outdoor Areas: Regular cleaning is generally enough for outdoor spaces. However, use a disinfectant spray such as Dettol Disinfectant Spray for high-touch surfaces made of plastic or metal, like railings or outdoor furniture. Then, ensure these areas are rinsed and dried to prevent residue buildup.
- Wooden Surfaces: Avoid harsh chemicals that can damage the finish when disinfecting wood. Use wood-specific cleaners like Pledge Furniture Spray, which cleans while preserving the integrity of the wood.
Apply the cleaner to a cloth rather than directly onto the wood to avoid oversaturation, which can cause warping or discolouration.
6. Maintain A Regular Cleaning Schedule To Prolong The Lifespan Of Your Office Space
Developing a consistent schedule for cleaning and disinfecting, particularly in areas with high foot traffic, is crucial for any office environment. Such a routine ensures that hygiene standards are maintained, contributing significantly to a cleaner and safer workspace.
For areas with high foot traffic, performing thorough disinfection at least twice a week is recommended. For example, scheduling deep cleaning on Mondays and Fridays can help manage any build-up from the weekend and keep the office fresh for the week ahead.
In less frequented areas, a weekly disinfection might suffice. This structured approach not only upholds a high standard of cleanliness but also reassures employees and visitors of their safety.
7. Hiring Professional Disinfection Services In Singapore Ensures Effective Germ Control
Hiring a commercial cleaning services company to provide office disinfection service can be a wise decision if you aim to maintain a healthy and safe office environment. This approach offers numerous benefits, addressing common concerns and fears associated with office cleaning.
Thorough And Efficient Disinfection
Professional cleaners have the expertise and tools necessary for comprehensive disinfection, like HEPA vacuums and electrostatic sprayers. They also offer deep cleaning services to clean areas often overlooked during routine cleaning. This ensures a higher level of cleanliness and germ control.
Use Of Appropriate And Effective Chemicals
One of the primary concerns is using the right chemicals. Professional services know the most effective and safe disinfectants for different office environments. They use industry-approved cleaning chemicals, ensuring the disinfection process is effective and safe for employees.
Minimising Business Disruption
Professionals understand the importance of minimising interference with business operations.
Many offer flexible scheduling, including after-hours and weekend services, to ensure the cleaning process does not disrupt the regular workflow.
This flexibility allows businesses to maintain productivity while ensuring a clean and safe environment.
Cost-Effectiveness
While some may worry about the expense, hiring professional cleaners can be cost-effective in the long run. By maintaining a clean environment, businesses can reduce the spread of illness, decrease employee sick days, and increase productivity.
Professional cleaners also provide their own supplies and equipment, saving the business the expense and effort of stocking and maintaining these items.
Conclusion On How To Disinfect An Office
Regular disinfection is crucial in sustaining a healthy workplace, especially focusing on high-touch areas, and adhering to safe disinfection practices is fundamental.
By integrating these methods into your everyday routine, you’re not just cleaning your office; you’re ensuring a hygienic and secure environment for all who enter.
A clean office goes beyond mere looks; it promotes health, ensures safety, and enhances productivity. When you prioritise disinfecting your office, you’re investing significantly in the well-being of everyone who steps into your workspace.
If you’re looking for reliable commercial cleaners in Singapore, ESP Cleaning Services is your go-to solution. We offer comprehensive disinfection services for various settings, including offices, schools, fitness gyms, and industrial factories.
For a workspace that reflects cleanliness and safety, request a free quote today and take the first step towards a healthier, more productive environment.
Frequently Asked Questions On How To Disinfect An Office
How Frequently Should We Schedule Professional Disinfection Services For Our Office?
The frequency of professional disinfection services depends on several factors, including the size of your office, the number of employees, and the level of foot traffic.
Typically, offices benefit from weekly or bi-weekly disinfection. However, more frequent disinfection might be necessary in high-traffic areas or during flu season.
What Certifications Should We Look For In A Professional Cleaning Service In Singapore?
In Singapore, look for cleaning services with certifications like the NEA’s Environmental Cleaning (EC) WSQ framework or ISO certifications related to quality management and environmental standards.
It’s also beneficial if the company has a good track record and positive customer reviews, which indicate reliability and quality of service.
Do Commercial Cleaners Provide Environmentally Friendly Or Green Cleaning Options For Office Disinfection?
Many commercial cleaning services now offer environmentally friendly or green cleaning options. These services use eco-friendly products and methods that effectively disinfect while being safe for the environment and individuals with sensitivities to harsh chemicals.
Do Professional Cleaning Services Offer Emergency Disinfection In Case Of An Outbreak Or Exposure To Infectious Diseases?
Yes, many professional cleaning services offer emergency disinfection in response to outbreaks or exposure to infectious diseases. These services are typically available on short notice and are equipped to handle thorough disinfection to mitigate the spread of diseases, including COVID-19.
How Do Professional Cleaning Services Stay Updated With The Latest Disinfection Techniques And Health Guidelines?
Professional cleaning services stay updated with the latest techniques and guidelines by regularly training their staff, attending industry workshops, and subscribing to health and safety publications.
They also adhere to standards set by local health authorities and global health organisations to ensure their practices are up-to-date and effective.